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It reads the whole tender, scores every requirement against your track record, and tells you where the gaps are.

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Placed in the top 15 of 175+ teams at the CUST hackathon, judged on a working build.

The problem it exists for

A serious tender is a hundred-page document with the requirements scattered through it, several of them mandatory, one or two of them buried in an annexe that a tired reader skims past at six in the evening. Miss one and the submission is dead regardless of how good the rest of it was.

So a bid team spends days reading, then more days hunting through old proposals for evidence that they have done this sort of work before, then a week or two assembling a document in Word. And the decision about whether the bid was worth chasing at all was made at the start, on instinct, before any of that work was done.

BidKaro attacks the reading and the evidence-hunting, and gives you a defensible answer to the bid/no-bid question before you commit the fortnight.

How it works: from tender document to drafted proposal

Five phases. Only the first one is manual.

01

Upload the tender

Drop in the PDF or Word file. This is the only manual step in the process.

02

Extraction

Requirements, deadlines, budgets and scoring weights are parsed out of the document, including the ones buried in an annexe that a human reader skims past at 6pm.

03

Compliance audit

Each requirement is matched against your capability library and marked pass, partial or gap, with the evidence it matched on and the reason for the verdict.

04

Review and correct

You overrule anything the model got wrong. Those corrections are kept and applied to future bids, which is what stops the tool being a black box you have to re-argue with every month.

05

Draft the proposal

A structured, weighted draft is generated and exported. You edit it. It is a starting point that removes the blank page, not a submission you should send unread.

What it actually does

Requirement extraction

Every clause, deadline, budget line and scoring weight is pulled out of the tender document automatically. On a large RFP that is the part that eats the first two days.

Compliance matrix

Each requirement is matched against your past projects and capabilities and marked pass, partial or gap, with the reason attached. Semantic matching, so wording does not have to line up exactly.

Gap detection

The mandatory requirements that put the bid at risk, surfaced with a reason rather than a score. A missing ISO certification or a required local office is the sort of thing that quietly sinks a submission.

Win probability

An explainable go/no-go score. Not a number on its own, but a number you can interrogate, which is the only kind worth acting on when you are deciding whether to spend a fortnight on a bid.

Capability library

A living record of your past projects and strengths. It is what the matching runs against, and it gets sharper each time your team uses it.

Self-learning overrides

Correct a verdict once and BidKaro keeps that judgement for the next bid. Your team’s knowledge accumulates in the system rather than in one person’s head.

Proposal drafting

A weighted, multi-chapter draft exported to DOCX or PDF. It is a first draft, not a finished submission, and it is written to be edited.

Full audit trail

Every login, role change and edit logged and exportable. Procurement teams need to show their working, and this is the part that lets them.

Against doing it by hand

Not a claim about how much faster it is. A description of what changes.

By handWith BidKaro
Reading the tenderDays of manual readingParsed automatically
Compliance riskA missed clause is easyEvery gap flagged with a reason
Finding evidenceHunt through old proposals by handMatched to your capability library
DraftingWeeks editing Word filesA weighted draft to edit
Where the data livesShared spreadsheets and inboxesPrivate, encrypted workspaces
The bid/no-bid callGut feeling and experienceAn explainable score you can argue with

Security, because procurement will ask

Private workspaces

Each team works in its own encrypted space. Your tenders and proposals never sit alongside anyone else’s.

Role-based access

Admin, manager and reviewer roles, with rate limiting and abuse protection on the API.

Encrypted at rest

Encrypted database, encrypted transport. Hosting on our cloud or in your own private VPC if procurement requires it.

Complete audit trail

Every login, role change and edit is recorded and exportable. If you have to show how a verdict was reached, you can.

Two plans, metered by what you process

BidKaro plans

Billed monthly and metered by AI calls. One AI call is a single action: a requirement extracted, a compliance match, a win-probability scoring, or a drafted section. Top-up packs can be added without changing plan.

Basic$49per month
  • AI calls included per month500
  • Tender extractionIncluded
  • Compliance matrixIncluded
  • Win-probability scoringIncluded
  • WorkspacesUp to 3
  • PDF report exportIncluded
  • Auto-drafted proposals (DOCX + PDF)Not included
  • Self-learning overridesNot included
  • Excel onboarding and custom capability libraryNot included
  • Priority AI processingNot included
  • Team roles (admin, manager, reviewer)Not included
  • Audit logs and analyticsNot included
  • SupportEmail
Enterprise$249per month
  • AI calls included per month5,000
  • Tender extractionIncluded
  • Compliance matrixIncluded
  • Win-probability scoringIncluded
  • WorkspacesUnlimited
  • PDF report exportIncluded
  • Auto-drafted proposals (DOCX + PDF)Included
  • Self-learning overridesIncluded
  • Excel onboarding and custom capability libraryIncluded
  • Priority AI processingIncluded
  • Team roles (admin, manager, reviewer)Included
  • Audit logs and analyticsIncluded
  • SupportDedicated, with SLA
What is includedBasic$49per monthEnterprise$249per month
AI calls included per month5005,000
Tender extractionIncludedIncluded
Compliance matrixIncludedIncluded
Win-probability scoringIncludedIncluded
WorkspacesUp to 3Unlimited
PDF report exportIncludedIncluded
Auto-drafted proposals (DOCX + PDF)Not includedIncluded
Self-learning overridesNot includedIncluded
Excel onboarding and custom capability libraryNot includedIncluded
Priority AI processingNot includedIncluded
Team roles (admin, manager, reviewer)Not includedIncluded
Audit logs and analyticsNot includedIncluded
SupportEmailDedicated, with SLA

What counts as an AI call

One requirement extracted, one compliance match, one win-probability scoring, or one drafted section. A large tender consumes a lot of them and a small one very few, which is why the plans are metered rather than sold per seat. Hit the limit and you can add a top-up pack without changing plan.

Who it is built for

Bid teams that submit to formal tenders regularly: construction and infrastructure contractors, IT and managed service providers, consultancies bidding for public sector frameworks, and suppliers responding to RFPs where compliance is scored.

The common thread is a scored compliance section. If a tender lists mandatory requirements and marks you against them, BidKaro maps every one of those requirements to evidence from your own past work, and shows you the gaps before you commit a fortnight to the submission.

Where it earns its cost is volume. If you bid on two tenders a year, a spreadsheet will do. If you bid monthly, the reading and the evidence-hunting is a recurring cost measured in days of senior time, and that is the cost it removes.

BidKaro, answered plainly

It writes a first draft, and it is honest about being a draft. The value is in removing the blank page and making sure every scored requirement is addressed somewhere. You still edit it, and you should still read it before it goes out. Anyone selling you an AI that submits tenders unread is selling you a liability.

Bring a tender you have already lost.

The most useful demo is on a real document with a known outcome. Send one and we will show you what BidKaro would have flagged.

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